How do landlords write a clear security deposit return statement for tenants?
An itemized statement that adds up prevents most deposit disputes before they start.
For landlords and property managers
Clear deposit statements in minutes
Itemize deductions, attach evidence, and generate a clear deposit return statement that helps you meet your return deadline.
No credit card required to start. Cancel anytime.
10 min
to build a statement
1
clear total per tenant
0
guesswork on the math
Itemized line by lineEvidence on every deductionDeadline remindersNot legal advice
The problem
A vague deposit letter invites a dispute
When you return a deposit with a single lump sum deduction and no explanation, tenants push back, and rightly so. They cannot see what was charged or why, which makes an argument almost inevitable.
DepositBackr helps you itemize each deduction, attach the evidence behind it, and present a total that adds up. Rules vary by state and this is not legal advice, but a clear statement is always a strong starting point.
- Deductions that are easy to justify
- Fewer disputes over the deposit total
- On-time returns that meet deadlines
- A clear paper trail for every tenant
Features
Built for security deposit statements
DepositBackr stays focused and does this one job extremely well.
Line item deductions
List each deduction separately with a description and amount so the total is easy to follow.
Evidence attachments
Attach photos and receipts to each line so tenants can see the basis for a charge.
Running total
The statement calculates the deducted amount and the balance to return automatically.
Deadline reminders
Set your state return deadline and get a reminder so you do not miss it.
Clean statement export
Produce a tidy, professional statement you can send or print.
Tenant and unit records
Keep each statement tied to the right tenant and unit for future reference.
How it works
Set up in minutes
Three steps from sign up to real value.
1
Add your deductions
Enter each item with a short description, an amount, and any supporting evidence.
2
Review the total
Check the deducted amount and the balance owed back to the tenant.
3
Send before the deadline
Export the statement and send it in time to meet your state return window.
Pricing
Simple, honest pricing
Start small and grow when you are ready. No ads, no reselling your data, no surprises.
StandardMost popular
$29 per month
Up to 25 statementsEvidence attachmentsDeadline remindersStatement export
Start freeEvery plan includes email support and a 14 day money back guarantee.
Built and maintained by
Julien Jimenez
Written to help landlords be fair and organized. This content is general information, not legal advice, and deposit rules differ from state to state.
FAQ
Questions, answered
Is this legal advice?
No. DepositBackr helps you organize deductions and evidence, but deposit rules vary by state and you should confirm your local requirements.
Can I attach receipts?
Yes. Each deduction line can carry photos and receipts so the charge is easy to support.
Does it track return deadlines?
You can set your state deadline and receive a reminder, though you are responsible for confirming the correct date.
Will it calculate the balance?
Yes. The statement totals your deductions and shows the balance to return automatically.
Does it send the statement for me?
No. DepositBackr creates the statement and you send it through your own mail or email, so delivery stays in your control.
Can I reuse a statement format?
Yes. Every statement follows the same clear layout, so your tenants always see a consistent format.
Clear deposit statements in minutes
Security deposit deduction and return statements. Start today and see the difference in your first week.
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